Practice management for aesthetic clinics
Sell the course, not six separate visits. Keep the before-and-afters and the consent that authorised them on one record. And give the patient who feels awkward asking a warm, honest answer at midnight — without waking you up.
14 days, the whole product. No card to start, nothing charged if you stop.
A course of six sold as one thing, with the consent that authorised it on the same record.
Switch speciality
Your first ten minutes
Pick aesthetics at sign-up and this is already waiting for you
No blank screen, no template to hunt for, nothing to import. Pick your speciality at sign-up and the account is already set up by the time you reach the dashboard — and every word of it is yours to change.
Your services, already listed
5 to start- per consultationOn request
Skin analysis
Assessment · per consultation
- per sessionOn request
Facial
Care · per session
- per sessionOn request
Laser hair removal
Laser · per session
- per areaOn request
Dermal filler
Injectable · per area
- per areaOn request
Botox
Injectable · per area
Priced on request — we would rather leave it blank than guess what you charge. Name, duration and price are all yours to change.
An assistant that already speaks your speciality
Allowed to discuss
warm tone- Skincare and aesthetic procedures
- Session packages and treatment intervals
- Pre- and post-procedure care
- Appointments and follow-up reminders
It already knows how you like this handled
When the patient asks about a multi-session procedure (laser, filler, etc.)
- 1Note that the procedure is usually applied across multiple sessions.
- 2Mention the plan is personalized to skin type and goals.
- 3Offer to book a consultation / assessment.
Where it earns its place in your week
Nobody counts sessions on a paper card
A course is one priced item with one payment plan. Each visit draws down against it, and the patient asking “how many do I have left?” gets an answer in a second.
Your photos and your paperwork stop living apart
Images sit on the record behind their own permission. Consent to treat and consent to publish are recorded separately — because one day somebody will ask, and you will want the right answer.
The awkward questions get answered kindly
The assistant is set warm and told these treatments run over several sessions. It sets the expectation before the consultation, so the room is about the treatment rather than the surprise.
The detail
What running a aesthetics clinic on Clinic+ actually looks like
Four parts of a visit — what you write down, when they come in, how you get paid, what brings them back. Everything listed here exists today.
What you write down
01- Before-and-after photographs on the record, behind the clinical-records permission.
- Consent to treat and consent to publish recorded separately — they are different questions and one day somebody will ask.
- A body map of treatment areas — which area is in which course, and how far through.
- Every export of a patient’s images is written to the audit log.
When they come in
02- Sessions spaced across a course, each one drawing down the package when the appointment is marked complete.
- 30 to 45-minute slots by service, with device maintenance blocked out.
- A waitlist for the cancellations that a session-based clinic gets constantly.
- Self-service rescheduling so a patient moving session four does not cost you a phone call.
How you get paid
03- Package pricing sells a course of six as one item, not six appointments.
- Per-area units for injectables, per-session for laser.
- Instalments spread across the sessions, so the balance is a fact rather than an argument.
- Payments recorded in the currency they arrived in, with the rate stored on the day.
What brings them back
04- A follow-up for the next course, set on the treatment-area record when you finish this one.
- Session reminders that keep a course from stalling halfway.
- A review invite sent automatically when a patient rates the conversation top marks.
- The assistant is set warm and told these treatments run over several sessions.
Questions it can answer before you have written anything
These come with aesthetics & beauty and you can rewrite any of them. Add four or five of your own in the first week and you will notice the phone ringing less — it is the cheapest improvement available to you.
How the FAQ feeds the assistantHow many sessions will I need?
Most aesthetic procedures give the best result over a few sessions; the exact number depends on your skin type and goals. We can arrange an assessment appointment.
What should I watch out for after the procedure?
It varies by procedure, but sun protection and gentle skincare are usually advised. We share personalized aftercare guidance following your treatment.
Before you decide
The questions that decide whether this fits, including the ones where the answer is no.
- Can I bring my patient list across from my current system?
- Yes — export your patients as a CSV and the import wizard reads the columns, suggests a mapping and lets you correct it before anything is written. It carries contact details: name, phone, email, date of birth, gender, national id, address and preferred language. What it does NOT carry is appointment history, clinical notes or financial history. Those either stay in your old system as an archive or come across by hand, and that is worth planning for before you pick a switchover date.
- Are consent to treat and consent to publish recorded separately?
- Yes, and they are deliberately two records rather than one checkbox. Permission to perform a treatment is not permission to put the result on Instagram, and one day somebody will ask you to prove which was given. Each is stored with the wording and the language it was signed in.
- Can I sell a course of treatment on instalments?
- Yes. A multi-session package is priced as one thing and paid across months, with what is paid and what is left visible on the patient record rather than in somebody's head.
- Does it track expiry dates on injectables?
- No. Stock records what you have, what it cost in the currency you paid, the exchange rate that day and when it drops below a reorder level — but there is no expiry date field. For a clinic whose shelf is mostly dated product, that gap is worth weighing; it is the part you would still be tracking elsewhere. Stock is on the Suite plan and above.
- Is there injection plotting on the photograph?
- No. Before-and-after photographs sit on the record behind the clinical permission, but you cannot mark injection points on the image. Products built specifically for medical aesthetics do this and we do not.
- Can it run marketing campaigns to bring people back?
- No. Clinic+ sends what a booked appointment needs and nothing promotional. Keeping those apart is deliberate, because mixing them is how a clinic loses the ability to send either. But if campaigns are how you fill the diary, that is a gap and you should treat it as one.
- Is there really a free plan, or is it a trial?
- A plan. One seat, no card, and it does not expire. You are not evaluating against a countdown, which matters because a fortnight is not long enough to tell whether a clinic system fits — a month of real bookings is.
From the blog
The parts of this that are not about software
Whatever a aesthetics clinic charges for, the week is decided by the same three things: who turns up, what an hour costs, and what the numbers are telling you.
- From consultation to treatment: where aesthetic clinics lose peopleThe consultation is an assessment and a sale at the same time, and most of the loss happens in the days after it. What actually moves the number, and what to measure instead of bookings.Read
- How to reduce no-shows at your clinicWhat an empty chair actually costs, why people miss appointments, and the four changes that move the number — in the order worth doing them.Read
- The numbers worth watching in a clinicSix figures that change a decision, how to work each one out from data you already have, and the popular ones that only make you feel busy.Read
See it set up for your clinic in about ten minutes
Pick aesthetics at sign-up and everything on this page is already there when you arrive. Book a test appointment, talk to the assistant, see whether it fits.
Start for free14 days · no card · cancel whenever