Practice management for hair transplant clinics
Most of your enquiries arrive in another language, at an hour you are asleep, from someone who has not booked a flight yet. Yours get answered in 24 languages, booked into your real calendar, and the PRP follow-ups are scheduled before the patient flies home.
14 days, the whole product. No card to start, nothing charged if you stop.
Grafts planned by zone, priced by graft, with the follow-up already on the calendar.
Switch speciality
Your first ten minutes
Pick hair transplant at sign-up and this is already waiting for you
No blank screen, no template to hunt for, nothing to import. Pick your speciality at sign-up and the account is already set up by the time you reach the dashboard — and every word of it is yours to change.
Your services, already listed
5 to start- per consultationOn request
Consultation
Assessment · per consultation
- per consultationOn request
Hair analysis
Assessment · per consultation
- per graftOn request
FUE hair transplant
Procedure · per graft
- per graftOn request
DHI hair transplant
Procedure · per graft
- per sessionOn request
PRP session
Care · per session
Priced on request — we would rather leave it blank than guess what you charge. Name, duration and price are all yours to change.
An assistant that already speaks your speciality
Allowed to discuss
warm tone- Hair transplant techniques (FUE, DHI) and process
- Graft counts and price ranges
- Post-procedure recovery and care
- Consultation and follow-up appointments
It already knows how you like this handled
When the patient asks about hair transplant or graft counts
- 1Ask how long the hair loss has been progressing.
- 2Note that an exact graft count and plan require a hair analysis.
- 3Offer a consultation / hair analysis appointment.
Where it earns its place in your week
The 3am enquiry does not go cold
Your assistant replies in whichever of 24 languages they wrote in, right-to-left included, and books straight into your calendar. For a clinic whose market is other countries, this is the whole funnel.
Priced per graft, paid in their currency
Graft is a selling unit, so quotes read the way you actually quote. Payments record the currency and the rate on the day, so last month's figures stay last month's figures.
They fly home and still come back
PRP sessions and check-ups are created the moment the procedure completes, then chased automatically. The follow-up does not depend on anyone remembering across a time zone.
The detail
What running a hair transplant clinic on Clinic+ actually looks like
Four parts of a visit — what you write down, when they come in, how you get paid, what brings them back. Everything listed here exists today.
What you write down
01- A graft plan by zone — hairline, mid-scalp, crown — with counts against each.
- Consultation and progress photographs on the record, behind their own permission.
- An operative record for the procedure day — surgeon, duration, anaesthesia, and anything that went wrong.
- Consent recorded against the procedure, in the language it was signed in.
- Post-operative instructions uploaded so the patient has them after the flight home.
When they come in
02- Four-hour procedure slots set on the service, so the calendar blocks the real thing.
- Short consultation and analysis slots that fit around a theatre day.
- A booking horizon long enough for someone arranging travel.
- Appointment times shown in your clinic’s timezone, whoever booked them and from wherever.
How you get paid
03- Graft as a selling unit, so a quote reads the way you actually quote.
- Priced on request by default — an analysis comes before a number.
- Payments in the patient’s currency with the exchange rate snapshotted on the day.
- Instalments across consultation, procedure and aftercare.
What brings them back
04- Month one, three, six and twelve set on the operative record — each one decided at the visit before it.
- Reminders that reach a patient who is now in another country.
- The assistant replies in 24 languages, right-to-left included, and books into your real calendar.
- Conversations wait in a shared inbox rather than on somebody’s personal phone.
Questions it can answer before you have written anything
These come with hair transplant & restoration and you can rewrite any of them. Add four or five of your own in the first week and you will notice the phone ringing less — it is the cheapest improvement available to you.
How the FAQ feeds the assistantHow many grafts will I need?
The number depends on the degree of hair loss and your goal; the exact figure is set after a hair analysis. We can arrange a consultation.
How long is recovery after the procedure?
Initial recovery usually takes a few days; full results settle over several months. We share personalized aftercare after your procedure.
Before you decide
The questions that decide whether this fits, including the ones where the answer is no.
- Can I bring my patient list across from my current system?
- Yes — export your patients as a CSV and the import wizard reads the columns, suggests a mapping and lets you correct it before anything is written. It carries contact details: name, phone, email, date of birth, gender, national id, address and preferred language. What it does NOT carry is appointment history, clinical notes or financial history. Those either stay in your old system as an archive or come across by hand, and that is worth planning for before you pick a switchover date.
- Can one plan span the whole treatment, from consultation to the twelve-month review?
- Yes. The plan holds across visits rather than existing as a series of unrelated appointments, and photographs taken at each stage sit on the same record behind the clinical permission.
- Most of our patients are international. Does that work?
- This is the case the assistant was built for. It answers on your website in 24 languages, in the one the visitor wrote in, and books a real slot rather than collecting an enquiry for somebody to action in the morning. Charges can be recorded in the currency the patient paid, with the exchange rate kept from that day.
- Can we take a deposit and the balance later?
- Yes. Payments are recorded against the visit and an instalment plan carries the rest, with what is paid and what is outstanding on the patient record rather than in a spreadsheet.
- Does stock cover grafts and consumables?
- It covers consumables: what you hold, what it cost in the currency you bought it in, the rate that day, weighted-average valuation in yours, and a warning below a reorder level. There are no expiry dates. Stock is on the Suite plan and above.
- Can it run the marketing that brings patients in?
- No. There is no campaign automation — Clinic+ sends appointment communications only. For a clinic whose diary is filled by advertising, that work happens elsewhere and this holds what comes out of it.
- Is there really a free plan, or is it a trial?
- A plan. One seat, no card, and it does not expire. You are not evaluating against a countdown, which matters because a fortnight is not long enough to tell whether a clinic system fits — a month of real bookings is.
From the blog
The parts of this that are not about software
Whatever a hair transplant clinic charges for, the week is decided by the same three things: who turns up, what an hour costs, and what the numbers are telling you.
- How to reduce no-shows at your clinicWhat an empty chair actually costs, why people miss appointments, and the four changes that move the number — in the order worth doing them.Read
- The numbers worth watching in a clinicSix figures that change a decision, how to work each one out from data you already have, and the popular ones that only make you feel busy.Read
- How to price the work a clinic actually doesWorking out what an hour of your clinic costs before you decide what to charge for it — and what to do about the treatments that turn out to be losing money.Read
See it set up for your clinic in about ten minutes
Pick hair transplant at sign-up and everything on this page is already there when you arrive. Book a test appointment, talk to the assistant, see whether it fits.
Start for free14 days · no card · cancel whenever